Executor Accounting Template

What's in it

• Receipts sheet: date, source, description and category of every amount received after the death.
• Payments sheet: funeral costs, debts, taxes, court fees, professional fees and property expenses, with a check or transfer number.
• Distributions sheet: what each beneficiary received, in cash or property, and whether they signed a receipt.
• Summary sheet: starting inventory, plus receipts, less payments and distributions, equals what is on hand.

How to use it

1. Open an estate bank account under the estate's EIN and run every payment through it. Never mix estate money with your own.
2. Enter each transaction the day it happens, and keep the receipt or statement for it.
3. Reconcile the summary with the bank statement every month.
4. At the end, the ledger is the basis for the final accounting the court or beneficiaries ask for, and for the estate's Form 1041.

Check your court's rules

Courts that require a formal accounting usually have their own format, and some require it every year. Interest, dividends and rent the estate receives are income for Form 1041 if they total $600 or more in a year.

Find your court's official forms in probate forms by state, and see the full order of an executor's work in the executor checklist.

More free executor templates

• All executor forms and templates
• Estate inventory spreadsheet
• Notice to creditors letter
• Beneficiary receipt and release
• Renunciation of executor
• Form 1041: the estate's income tax return